Email clients can be put into two categories—online and offline. MS Outlook 2010, like Thunderbird and Windows Live Mail belong to the latter, while gmail and Yahoo! mail are examples of online email. Offline email clients connect to email servers and allow you to save your email messages on your hard drive. Saving your emails on your hard disk enables you to transfer them to another computer. Another advantage of backing up your emails is that it prevents data loss in case MS Outlook encounters a serious problem.

To back up MS Outlook 2010 email, perform the steps detailed below:

Open MS Outlook 2010

1. Browse to the File menu, click Options, and then click Export
2. Select export to a file, and then click the Next button
3. Choose Outlook Data File (.pst), and then click the Next button
4. Select your email folder and tick the box before Include subfolders, and then click Next
5. Select the location where you want to save your emails (it is best if you save your emails to a different hard drive)
6. Click the Finish button

Besides backing up MS Outlook emails, there are many others PC maintenance tasks that you must perform regularly. If you don’t have the time for these activities, invest in a reliable PC Optimization Tool, which keeps your PC in prime condition all the time.